Administration & Secretarial, Fulltime, Permanent

Office Administrator


Job Responsibilities:

  • Answer the phone, take accurate messages and pass them on to relevant members of staff or team.
  • Oversee the reception area greeting visitors and clients in a professional manner.
  • Sort out incoming post every day, franking outgoing post.
  • Maintain adequate stock levels of stationery, office equipment and refreshments – ordering or buying when necessary, keeping stores tidy and readily accessible, and liaising with equipment providers (e.g. photocopiers, franking machine etc.).
  • Oversee the IT and telecoms workstation set up for staff, ensuring a full working set-up is available to suit their needs, liaising with our external IT support provider and Senior IT manager to secure prompt attention to any issues arising.
  • Support staff with administrative tasks associated with delivering their work, including but not limited to organizing work travel and accommodation; event venue selection, booking, set up and participant registration; mailings (electronic and post); routine data entry, review and updates.
  • Administer petty cash and banking as required.
  • Liaise with the  Building Supervisor and communicate any ongoing issues to staff and attend tenant meetings when required.
  • Support the project administrator with recording client data, updating databases, speaking with householders, and managing bookings for retrofit projects. You will also be expected to share post responsibilities with them.
  • Undertake other administrative activities as required by the Director of Finance & Operations, the Chief Executive, and the Senior Office & Recruitment Administrator.


  • At least 2 years’ experience of working in a busy office environment.
  • GCSE or ‘O’ level Maths and English
  • Experience working to tight deadlines and budgets.
  • This post is based in Bristol.
  • As we require all staff, the post-holder will undertake training.
  • This role may require a standard DBS check.
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