Answer the phone, take accurate messages and pass them on to relevant members of staff or team.
Oversee the reception area greeting visitors and clients in a professional manner.
Sort out incoming post every day, franking outgoing post.
Maintain adequate stock levels of stationery, office equipment and refreshments – ordering or buying when necessary, keeping stores tidy and readily accessible, and liaising with equipment providers (e.g. photocopiers, franking machine etc.).
Oversee the IT and telecoms workstation set up for staff, ensuring a full working set-up is available to suit their needs, liaising with our external IT support provider and Senior IT manager to secure prompt attention to any issues arising.
Support staff with administrative tasks associated with delivering their work, including but not limited to organizing work travel and accommodation; event venue selection, booking, set up and participant registration; mailings (electronic and post); routine data entry, review and updates.
Administer petty cash and banking as required.
Liaise with the Building Supervisor and communicate any ongoing issues to staff and attend tenant meetings when required.
Support the project administrator with recording client data, updating databases, speaking with householders, and managing bookings for retrofit projects. You will also be expected to share post responsibilities with them.
Undertake other administrative activities as required by the Director of Finance & Operations, the Chief Executive, and the Senior Office & Recruitment Administrator.
Requirements:
At least 2 years’ experience of working in a busy office environment.
GCSE or ‘O’ level Maths and English
Experience working to tight deadlines and budgets.
This post is based in Bristol.
As we require all staff, the post-holder will undertake training.
