Liaise with contractors to ensure necessary work is booked in a timely manner.
Ensure their work is conducted safely and in compliance with health and safety regulations.
Ensure accurate and up to date H&S records are maintained.
Keep the School Diary Planner up to date, and assist the School Business Manager with upcoming Health and Safety requirements.
Maintain a comprehensive training log for all staff, ensuring they receive appropriate health and safety training and are up to date with relevant certifications.
Assist in the investigation and reporting of any incidents, accidents, or near misses, ensuring appropriate corrective actions are taken.
Assist with conducting regular checks and audits to identify potential hazards, assess risks, and implement appropriate control measures.
Implement and maintain health and safety policies and procedures in accordance with relevant legislation and guidelines.
Assist in the development and delivery of health and safety training.
Stay updated with the latest health and safety regulations, best practices, and industry standards.
Participate in emergency response drills and contribute to the development of emergency management plans.
Set up and maintain, new and existing data spreadsheets e.g. sickness spreadsheet, H&S spreadsheet, absence spreadsheet. Organise, analyse and prepare data reports for the SBM and Head.
Build and create forms for staff and parent data collection.
Manage and maintain the school users, email directory and website filtering
Manage and maintain the school’s IT systems, including hardware, software, networks, and databases.
Main point of contact between the school and IT provider (Schoolcare), IT helpdesk and technician.
Maintain the IT log to prioritise and organise the Schoolcare technician’s weekly workload.
Provide technical support to students, teachers, and staff for IT-related issues.
Troubleshoot and resolve IT problems in a timely manner to minimize disruption to teaching and learning.
Install, configure, and update systems like Integris and CPOMS to ensure accurate data management and reporting.
Help with first support on maintenance of printing and photocopying equipment. Liaise with the reprographic provider regarding issues with the photocopiers and for call outs when required.
Coordinate with external vendors for IT equipment repairs and maintenance. Manage inventory and procurement of IT equipment, software licenses, and facility supplies.
Review items that need to be disposed of and arrange for disposal in line with relevant regulation.
About you:
GCSEs of ‘C’ or above in Maths and English
Level 3 in Business Administration
Experience of working in a busy office
Ability to work effectively within a team
Experience of using systems for data entry and reporting
Experience of providing administrative support in an education setting
High standards of accuracy and attention to detail
Excellent written and verbal communication skills
Extensive IT skills. Competent in Microsoft Office (Outlook, Word and Excel)
Strong organisation skills with a systemic approach to problem solving
Excellent time management skills with the ability to prioritise, plan, organise and meet deadlines
Organisational and time management skills with the ability to multitask in a busy office
Good interpersonal skills and a confident and professional telephone manner
